Outpatient Ultrasound Referral Protocol & Summary Form

Referral Protocol for Outpatient Ultrasound

If you need to transfer a patient to Urgent Pet Care, please refer to our Transfer Protocols:

Transfer Protocol and Transfer Summary Form

Step 1: Scheduling Your Patient

● Have a member of your team call and speak with a UPC technician to schedule an outpatient appointment at our Papillion location (402-597-2911) or our Millard location (402-991-9444).

● Email medical records to:

• • urgentpetcare@urgentpetcareomaha.com

● Include:

• • Most recent exam notes
  • Lab results
  • Radiographs (if available)
  • Current medications
  • Contact information for the referring veterinarian

Step 2: Communicate with the Client

● Let the client know:

• • What they should expect (UPC will not communicate results directly to the client)
  • That their pet’s records have been sent in advance
  • If sedation is required, then Urgent Pet Care must perform an exam on the patient and charge an exam fee and a sedation fee. Sedation is performed under our veterinarian’s supervision solely to obtain images safely.
  • Estimated cost range, if appropriate. Please call for cost estimates.
  • That patients may need to be dropped off and picked up at a later time, depending on caseload at UPC. Discharge times may also vary.
  • That the appointment may need to be rescheduled if they are more than 15 minutes late.

Step 3: During the Visit

● Patients must arrive 15 minutes before the time of their scheduled appointment.

● The referring DVM retains full medical responsibility for the case. Our hospital’s veterinarian will not assume case management nor provide treatment recommendations.

Step 4: Interpretation and Reporting

● All studies will be submitted to a board-certified radiologist for formal interpretation.

● The finalized radiology report will be sent directly to the referring veterinarian within 24 hours.

● The referring veterinarian is responsible for communicating findings and treatment recommendations to the client.